Process Vendor invoices for payment & solve problems that might delay payment.

Investigate and reconcile discrepancies.

Initiate communication with vendors when necessary to clear up problems and questions.

Code Invoices using General Ledger Chart of Accounts.

Enter Invoices into our AP computer software ensuring timely payments of vendor invoices & expense vouchers maintaining accurate records & reports.

Prepare checks on a weekly basis. Supervise recording of amounts due, verification of invoices to be paid & calculation of discounts.

Run pre-payment report to audit for discounts & make decision on who should be paid.

Print checks & match to voucher.

Code and pay Petty Cash reimbursements to co-workers. Reconcile petty cash and prepare weekly replenishment check.

Prepare manual checks when the need arises.

Close Accounts.

File all paid invoices. Retrieve specific invoices as requested.

Where purchase orders are not issued, investigate validity of invoices.

Excellent communication skills and professional phone manner.

Maintains confidentiality.

Possesses sound analytical problem-solving and documentation skills.

Demonstrates ability to prioritize conflicting demands.

Executes assigned tasks within established schedule.

Writes and speaks clearly and concisely.

Develop & maintain expertise through continuing professional education & training.

Comply with Company policies, procedures, rules and regulations.

Must have strong computer skills specifically Microsoft Word and Excel.

High School diploma or its equivalent. A college degree is a plus.

Minimum 3 years of Accounts Payable experience.